Privacy Act; Systems of Records

Privacy Act of 1974; System of Records

DATES:

You may send written comments on or before November 28, 2026. The FCA filed an amended System Report with Congress and the Office of Management and Budget on October 29, 2026. This notice will become effective without further publication on December 8, 2026, unless modified by a subsequent notice to incorporate comments received from the public.

SUPPLEMENTARY INFORMATION:

This publication satisfies the requirement of the Privacy Act of 1974 (5 U.S.C. 552a) that agencies publish a system of records notice in the Federal Register when there is a revision, change, or addition to the system of records. The substantive changes and modifications to the currently published version of FCA-5-Assignments and Communication Tracking System-FCA include:

1. Modifying the system name to better reflect the purpose of the system.

2. Revising and clarifying the system's purpose.

3. Revising and clarifying the categories of individuals maintained in the system.

4. Revising and clarifying the categories of records maintained in the system.

5. Revising and clarifying the record source categories.

6. Revising the Policies and Practices for Storage of Records' and the Administrative, Technical, and Physical Safeguards' sections to reflect the transition from physical to electronic records and updated cybersecurity guidance and practices.

7. Modifying a routine use which allows for the disclosure of records to the public and the news media.

The amended system of records is: FCA-5-Assignments, Correspondence, and Communication Tracking System-FCA. As required by 5 U.S.C. 552a(r) of the Privacy Act, as amended, the FCA has sent notice of this proposed system of records to the Office of Management and Budget, the Committee on Oversight and Government Reform of the House of Representatives, and the Committee on Homeland Security and Governmental Affairs of the Senate. The notice is published in its entirety below.

SYSTEM NAME AND NUMBER:

FCA-5-Assignments, Correspondence, and Communication Tracking System-FCA.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

SYSTEM MANAGER(S):

Chief Operating Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 2243, 2252.

PURPOSE(S) OF THE SYSTEM:

Information in this records system is used to: (1) track employee assignments; (2) make appropriate portions of the records in FCA matters available to the public; (3) enable members of the public to review and comment on or respond to such comments; (4) track draft correspondence and other memoranda; and (5) facilitate, track, and maintain records of oral and written communications and correspondence between FCA and FCSIC staff and external parties, including the public. Information in this system is also used for reference and aids Agency management in its deliberations.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Individuals who submit correspondence or have correspondence submitted on their behalf to FCA or FCSIC, or who request to receive correspondence from FCA or FCSIC, as well as FCA and FCSIC employees, contractors, and interns assigned to the management of or responding to such correspondence.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains incoming and outgoing correspondence, letters, internal reports and memoranda, and other similar documents pertaining to FCA's and FCSIC's operations, and communication logs. In addition to non-public correspondence, this system includes public comments and other records that an individual may submit in an agency matter, such as a notice of rulemaking. Information includes, but is not limited to: (1) correspondence received and sent by FCA or FCSIC; (2) mailing lists or similar lists of contact information of individuals who submit correspondence, have correspondence submitted on their behalf, or request to receive correspondence from FCA or FCSIC, including name, home or work address, personal or work email address, home, work or cellular phone number, employer, and title; (3) information pertaining to the correspondence, including status or disposition, type of correspondence (letter, fax, email), associated dates and times received or sent, and any other information relayed in the body of the correspondence; and (4) information pertaining to the FCA or FCSIC employees responsible for processing the correspondence, including name, title, and information about internal assignments.

RECORD SOURCE CATEGORIES:

Information in this system of records is obtained from individuals who submit correspondence or have correspondence submitted on their behalf to the FCA or FCSIC, FCA and FCSIC employees and contractors, Farm Credit System Institutions, and other external parties, including the public.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES:

See the "General Statement of Routine Uses" (85 FR 31495). The information collected in the system will be used in a manner that is compatible with the purposes for which the information has been collected and, in addition to the applicable general routine uses, may be disclosed for the following purposes:

(1) We may disclose certain information in this system of records to the public and the news media in accordance with applicable law. Information disclosed may include identifying information provided in public comments and other records that an individual submits on an agency matter, such as names, phone numbers and addresses.

Disclosure to consumer reporting agencies:

None.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:

Records are maintained in file folders and on a computerized database.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:

Records are retrieved by name, email address, Farm Credit District, subject, or some combination thereof.

POLICIES AND PROCEDURES FOR RETENTION AND DISPOSAL OF RECORDS:

Records are retained in accordance with the FCA Comprehensive Records Schedule and National Archives and Records Administration regulations. FCA destroys physical and electronic copies of the data after six years.

ADMINSITRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:

FCA implements multiple layers of security to ensure access to records is limited to those with a valid need-to-know in support of their official duties. Computerized records are safeguarded through use of user roles, passwords, firewalls, encryption, and other information technology security measures.

RECORD ACCESS PROCEDURES:

To obtain a record, contact: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

CONTESTING RECORD PROCEDURES:

Direct requests for amendments to a record to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

NOTIFICATION PROCEDURES:

Address inquiries about this system of records to: Privacy Act Officer, Farm Credit Administration, McLean, VA 22102-5090.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:

None.

HISTORY:

64 FR 21879.

85 FR 34436.

[FR Doc. 2026-22075 Filed 10-28-26; 8:45 am]

BILLING CODE 6705-01-P