Event Ends: 11/06/2025 2:00PM PST

Event Name:

RFP Sonoma City. Coordinated Entry System Operator

Description:

The County of Sonoma Department of Health Services (Department) is pleased to invite you to respond to a Request for Proposals (RFP) for Sonoma County Coordinated Entry System Operator.

Overview:

The Department of Health Services seeks a Coordinated Entry System (CES) operator to manage the day-to-day operations of the CES. The goal of the CES is to assist the homeless service system of care to resolve individuals' housing crisis quickly. The CES operator prioritizes individuals for housing opportunities using the Sonoma County Homeless Coalition's assessment tool and prioritization process. The CES operator uses this prioritization to make referrals to community providers who operate Rapid Rehousing (RRH), Permanent Supportive Housing (PSH) and Other Permanent Housing (OPH) programs. The CES operator will build trust and communication among local homeless service providers so that referrals are made appropriately and promptly with a high level of confidence.

Pre-Bid Conference:

An optional virtual pre-bid conference webinar will be held online via Zoom on October 6, 2025 at 11:00 AM to answer questions regarding the RFP specifications and process.

Pre-registration is required. To register for this event and receive a link to participate, click on the link below:

https://sonomacounty.zoom.us/webinar/register/WN_edLv4TbnQsSxcyfyIUsDhQ

After registering, you will receive a confirmation email containing information about joining the pre-bid conference webinar.

Questions:

Proposers are required to submit any and all questions in writing per the schedule in order for staff to prepare written responses. Written responses will be shared with all potential proposers through an addendum on the County's Supplier Portal. Questions should be sent via e-mail directly to: [email protected]

Subject: Sonoma County Coordinated Entry System Operator - Questions.

Questions will not be accepted by phone.

Living Wage:

The living wage rate required under the County's Living Wage Ordinance (LWO) increased from $18.10 to $23.15 per hour effective July 1, 2025. The adjustment was adopted by the County's Board of Supervisors on January 14, 2025, in accordance with Sonoma Municipal Code section 2-377(d). All covered employees must be paid at least the increased living wage rate.

Supplier Portal:

Login to the County of Sonoma's Supplier Portal to view the RFP and all supplemental documents. You must be registered in the County of Sonoma's Supplier Portal (https://esupplier.sonomacounty.ca.gov/) in order to login and view, upload, and download all solicitation documents, and to submit electronic proposals or bids. For questions regarding the Supplier Portal, email [email protected]. It is incumbent upon all interested parties to check for any changes, including updates or addenda, by logging into the County's Supplier Portal and reviewing the event. For questions regarding the Supplier Portal please email the EFS Supplier Desk at [email protected].

Event Details

Event Id: SC001-0000002069 Round 1 Version 1
Event Starts: 09/25/2025 10:04AM PDT
Event Ends: 11/06/2025 2:00PM PST

Header Attachments:
How to View Solicitations and Submit Bids »
Bidder Registration Instructions »
Bidder Account Management Instructions »
Supplier Registration Instructions »
Supplier Account Manager Instructions »
Line Attachments: None