POLICY UPDATE REGARDING THE EXECUTION OF THE PERMANENT TRANSFER OUT OR DISPOSAL OF CAPITAL EQUIPMENT TO NON-MARINE CORPS ACTIVITIES, TURN-IN OF CAPITAL EQUIPMENT TO DEFENSE[...]

R 032030Z JUN 26
MARADMIN 255/26
MSGID/GENADMIN/CMC L LP WASHINGTON DC//
SUBJ/POLICY UPDATE REGARDING THE EXECUTION OF THE PERMANENT TRANSFER
OUT OR DISPOSAL OF CAPITAL EQUIPMENT TO NON-MARINE CORPS ACTIVITIES,
TURN-IN OF CAPITAL EQUIPMENT TO DEFENSE LOGISTICS AGENCY DISPOSITION
SERVICES (DLA-DS) AND THE RETIREMENT OF CAPITAL EQUIPMENT IN
GCSS-MC//
REF/A/DOC/DODI 4140.01/SEPT 2025//
REF/B/DOC/DODM 4160.21, VOL 1/AUG 2022//
REF/C/DOC/DLM 4000.25, VOL 2, CHAP 16/NOV 2019//
REF/D/DOC/MCO 4400.201/MAY 2025//
REF/E/DOC/MSG 161446Z NOV 23/GUIDANCE FOR CORRECTING THE NATIONAL
ITEM IDENTIFICATION (NIIN) AND/OR SERIAL NUMBER FOR MILITARY
EQUIPMENT IN THE ACCOUNTABLE PROGRAM SYSTEM OF RECORD//
REF/F/DOC/CMC 241430Z JUN 24//
REF/G/DOC/UM4400-125/VOLUME 2/AUG 17//
REF/H/DOC/DODM 4160.28/JUL 19//
REF/I/DOC/DC I&L LPS BPN-ME/JUL 25//
NARR/REF A PROVIDES DOD SUPPLY CHAIN MATERIEL MANAGEMENT PROCEDURES.
REF B IS THE DEFENSE MATERIEL DISPOSITION MANUAL (DODM 4160.21) FOR
DISPOSAL GUIDANCE AND PROCEDURES. REF C PROVIDES POLICY ON THE
DEFENSE LOGISTICS MANAGEMENT SYSTEM, SPECIFICALLY, POLICIES,
PROCEDURES, AND TRANSACTIONS RELEVANT TO DLA DISPOSITION SERVICES.
REF D PRESCRIBES POLICY ON MANAGEMENT OF PROPERTY IN THE POSSESSION
OF THE MARINE CORPS. REF E IS THE DEFENSE LOGISTICS MANAGEMENT
STANDARDS (DLMS) CHANGE AUTHORIZING THE TRA/527R RECEIPT
ACKNOWLEDGEMENT TRANSACTION AS KEY SUPPORTING DOCUMENTATION (IN
PLACE OF THE FINAL HAND RECEIPT) AS PROOF OF DELIVERY TO DLA-DS. REF
F ADDRESSES APPROVED DLMS CHANGE 1198 WITH REGARD TO ESTABLISHING
AND MAINTAINING ACCOUNTABILITY FOR SERVICE OWNED CAPITAL EQUIPMENT.
REF G IS THE GUIDANCE FOR CORRECTING THE NATIONAL ITEM
IDENTIFICATION (NIIN) AND/OR SERIAL NUMBER FOR MILITARY EQUIPMENT IN
THE ACCOUNTABLE PROGRAM SYSTEM OF RECORD. REF H IS THE CURRENT
PROCEDURES REGARDING THE EXECUTION OF THE TURN-IN OF MILITARY
EQUIPMENT (ME) TO DEFENSE LOGISTICS AGENCY DISPOSITION SERVICES
(DLA-DS) AND THE RETIREMENT OF ME IN GCSS-MC.REF I IS THE MILITARY
EQUIPMENT BUSINESS PROCESS NARRATIVE FOR THE ACQUIRE TO RETIRE
BUSINESS MISSION AREA.//
POC/BEATTY, SCOTT/COL/DC I&L, LOGISTICS POLICY AND SUSTAINMENT
BRANCH (LPS)/TEL: 571-256-7098/EMAIL: [email protected]//
POC/GLOVER, AARON/LTCOL/ DC I&L, SUPPLY POLICY AND SUSTAINMENT
SECTION (LPS-S)/TEL: 571-256-7112/EMAIL: [email protected]//
POC/CANADY, ROB/CIV/ DC I&L, SUPPLY POLICY AND SUSTAINMENT SECTION
(LPS-S)/TEL: 571-256-7134/EMAIL: [email protected]//
GENTEXT/REMARKS/1. Situation. Organizations that transfer equipment,
particularly capitalized assets, are not properly executing all
steps of transference, retirement of assets, nor uploading Key
Supporting Documentation (KSD) to prove a complete transfer. The
proper transfer and retirement of Marine Corps capital assets to
non-Marine Corps activities (DLA-DS or other services)-including
classes II, VII, and VIII-is a coordinated, multi-step process
involving MARCORLOGCOM, MARCORSYSCOM, and supporting DLA-DS field
sites. Accurate and timely execution and documentation of these
actions are essential for reliable financial reporting. This
MARADMIN cancels reference (f).
2. Mission. Ensure all Marine Corps activities properly execute
permanent transfers or retirement of capital assets.
3. Execution.
3.A. Concept of Operations.
3.A.1. Fleet and Supporting Establishment Commands:
3.A.1.A. Prior to conducting any disposal actions, units must
request and receive disposition instructions from MARCORLOGCOM via
GCSS-MC for any capital asset valued at $100k or more. This
includes all capital assets deemed obsolete with removal
instructions via official correspondence (i.e., disposal plans).
3.A.1.A.1. To maintain financial traceability, all capital assets,
including capital assets declared obsolete by MARCORSYSCOM/ PAE
Marine Corps and supported by a published disposal plan, will follow
the same disposition process. MARCORLOGCOM will reference the
approved disposal plan when issuing disposition instructions.
3.A.1.A.2. MARCORSYSCOM and supported program executive officer/
portfolio acquisition executive programs possess the ability to
retain assets with an obsolete status for testing purposes as
required.
3.A.1.B. Per reference (g), upon receipt of disposition
instructions, the owning unit will initiate a material
redistribution transaction within the disposition service request
within the APSR. For dispositions directing disposal through a
supporting DLA-DS site, the owning unit must ensure the DRMO flag
is checked and the disposal type indicator is set to DLA-DS.
3.A.1.B.1. To prevent capital asset reporting errors in the APSR or
rejection by DLA-DS, units must complete all critical checks,
outlined in reference (d), prior to physical transfer. Units must
first verify that all associated service requests for the specific
capital asset are officially closed within the APSR. Additionally,
the capital asset must be de-configured and demilitarized (per
reference (h)), in accordance with the provided disposal
instructions. Completing these steps ensures the turn-in is accepted
and prevents the erroneous virtual transfer of associated
capitalized/ non-capitalized equipment.
3.A.1.C. Units must schedule a turn-in appointment with receiving
organization or the supporting DLA-DS site within three working days
of receiving disposition instructions. The appointment must be
scheduled no more than 30 days from the material redistribution
transaction date, allowing time for packing, demilitarizing, or
transportation if required.
3.A.1.C.1. Use of the DLA-DS transportation scheduler is mandatory
for all disposal transactions occurring directly with DLA-DS.
3.A.1.C.2. Use of the electronic turn-in document application is
prohibited.
3.A.1.C.3. The process of equipment (including capital assets)
transfers internal to the Marine Corps, as directed by the disposal
instructions, will be driven by Volume 3 of reference (d). Refer to
reference (g) for processing of material redistributions.
3.A.1.C.4. The process of equipment (including capital assets)
transfers to non-Marine Corps entities will be driven by the
disposition instructions and volume 10, reference (d) (example:
disposition instructions directs the unit to transfer the end item
to another service or non-Marine Corps entity). Refer to reference
(g) for processing of material redistributions.
3.A.1.D. DLA DS turn-in requirements
3.A.1.D.1. During the physical turn-in, DLA-DS will issue a
"conditional acceptance" on the GCSS-MC-generated DD form 1348-1a.
This serves as the minimum standard for KSD. For capital asset
shipments via commercial carriers, the signed bill of lading with
associated DD form 1348 will serve as interim KSD until such time
as delivery is confirmed at the destination.
3.A.1.E. After successfully transferring a capital asset, it is the
responsibility of the issuing unit to monitor for DLA's posting of a
confirmation of receipt.
3.A.1.E.1. Confirmation of receipt may be evidenced by the
publication of either a DIC TRA/ DLMS 527 "receipt acknowledgement"
transaction or the posting of completed dd-1348 to the DLA document
portal (RBI E-DOCS).
3.A.1.E.2. For evidentiary purposes, the DIC TRA/ DLMS 527 "receipt
acknowledgement" transaction, will serve as the primary KSD for all
DLA-DS disposals. The posting of a completed dd-1348 to the DLA
document portal, is deemed an effective alternate in the absence of
the TRA/ DLMS 527 "receipt acknowledgement" transaction.
3.A.1.E.3. After 30 days, if neither the primary nor alternate KSD
are available, the DLA-DS issued "conditional acceptance" may serve
as tertiary evidence utilized as KSD.
3.A.1.E.4. Issues identified during receipt processing may delay the
posting of confirmation of receipt. Therefore, it is imperative that
during this period issuing units monitor each transaction and
respond to follow-ups requiring action (DIC AFX), as well as
reviewing PDREP for any Supply Discrepancy Reports (SDR) from the
receiving activity.
3.A.1.F. No later than 30 days after shipment/ turn-in (or
resolution of received SDR), units must upload the primary or
alternate forms of KSD, or a DLA-DS issued "conditional acceptance"
into the GCSS-MC disposition SR. Once uploaded, units must route it
to MARCORLOGCOM to complete formal retirement of the capital asset.
3.A.2. MARCORLOGCOM:
3.A.2.A. MARCORLOGCOM storage activities will follow the same
procedures as fleet units, with the exceptions noted below.
3.A.2.A.1. MARCORLOGCOM Item Managers will internally issue a
Material Release Order (MRO) to the storage activity instead of
requesting disposition instructions. for all disposals they will
ensure that the "DRMO flag" is checked and that the "disposal type
indicator" is set to DLA-DS. upon turn-in or shipment, the storage
activity will process the ship confirmation action (DIC AS3), placing
the capital asset in an in-transit status within the installed base.
3.A.2.B. MARCORLOGCOM storage activities will execute all remaining
steps to document the disposition and remove the capital asset from
the property records as outlined in paragraphs 3.A.1.B.1 thru 3.A.1.E.
3.A.2.C. No later than 30 days after shipment/ turn-in (or
resolution of received SDR), MARCORLOGCOM storage activities must
upload the final confirmation of receipt KSD into the GCSS-MC
document management record and complete formal retirement of the
capital asset locally. If neither primary nor alternate KSD is
available, tertiary documentation may be used
(as within section 3.A.1.D).
3.B. Tasks.
3.B.1. DC, I&L: Review and adjust disposition processes. Ensure
compliance with this MARADMIN and reference during scheduled audits.
3.B.2. DC, CD&I: Update TAMCN statuses in TFSMS for items undergoing
disposal, ensuring a transition to "disposal" and eventually to
"archive" status within appropriate reporting systems.
3.B.3. COMMARCORSYSCOM: Update IUID records for disposed capital
assets. Ensure proper TAMCN status updates in TFSMS.
3.B.4. MARCORLOGCOM: Manage disposition instructions, ensure the
execution of retirement actions, and track the status of retired
capital assets in the installed base.
3.C. Coordinating Instructions.
3.C.1. Accessing systems: The DLA-DS transportation scheduler can be
accessed via DLA scheduler link. AMPS must be used to access RBI
EDOCS for final receipt posting.
3.C.2. Financial reporting. When a material redistribution in
support of disposition activities is performed correctly, GCSS-MC
automatically creates the A5J, AE1/BA, and AS3 MILSTRIP transactions.
For auditing purposes, once the AS3 shipment confirmation is posted,
the asset's value is automatically reduced to $0.01. The asset is
then moved to the general ledger 1995 holding account, where it will
stay until it is officially retired from property records.
3.C.3. Visual Process Flow. Reference (I) provides a visual of this
process to further enhance general understanding and compliance.
3.C.4. This MARADMIN specifically covers capital equipment
disposition, however, is applicable to all forms of military
equipment birthed into GCSS-MC.
4. Administration and Logistics. None.
5. Command and Signal. For questions, contact the POC listed above.
6. Release authorized by Major General Andrew M. Niebel, Assistant Deputy
Commandant for Installations and Logistics.//